Blog | Update 2 - Preparations DMS 4.1

Many companies have started preparing for DMS 4.1. What's that like for your organization? Are you fully prepared yet?

Several elements are involved in making the transition to DMS 4.1. This includes:

  • Check of current situation (processes, flows, authorizations, responsibilities)
  • Impact analysis on DMS 4.1
  • Functional and IT Requirements
  • Selection of Customs automation (software provider)
  • Capacity and expertise
  • Budget

In this article I will tell you more about the impact analysis on DMS 4.1.

Impact analysis on DMS 4.1.

To prepare your organization for DMS 4.1, you need to analyze the impact of DMS against your current simplified (GPA) process. I hope you have already set up a multidisciplinary project team and made a choice for a DMS scenario(s)? If in doubt, re-analyze the offered DMS scenarios and check what the conditions are to meet the requirements.

DMS scenarios

Example:

  • Scenario A requires an entry declaration every time you switch to another customs procedure.
  • Scenario B requires an additional Audit File for all your (bonded) stock movements.
  • Scenario C is an option when you can't take advantage of or meet the other scenarios.

The selected scenarios affect the development and implementation of your future DMS process, for example the need for automated workflows and reporting. Once you have determined the scenario(s), you should also check the availability of data and documents required for certain process steps in the clearance process. Ask your chain partners whether the requirements are feasible for the (real-time) DMS situation. In practice, you may not be able to entry document numbers or transaction data in the declaration due to timing issues in the process. This can lead to delays in administrative and logistical processes. In addition, the mapping of the transactional data model will change so that DMS will impact the current interfaces between the declaration system and your business system(s).

Discuss with your automation partner and internal or external Customs consultant to prepare a data mapping document for DMS and to visualize the possible barriers. During this phase you can think about the expected required capacity and expertise for the further selection and implementation process.

Think one step ahead: it will help you to pre-announce the upcoming DMS change to Senior Management from a budget and capacity perspective. With this you create awareness and you can already propose a budget request.

Customs plans the migration to DMS together with your (future) software supplier, so stay on the same page with these project partners to manage the timing of the migration.

In next month's article I will outline the functional and IT requirements.

Keep your DMS migration in control with Pincvision

Pincvision has a data monitoring process available in which we have integrated the upcoming DMS processes. Our customer dashboards are up-to-date and together we ensure that you remain in control! Would you first like to know what impact the transition to DMS has on your current processes? The outcome of our DMS Scan tells you exactly where you stand and what you have to do. Of course we are happy to help you to make the migration as smooth as possible.

Would you like to know more about this? Then let's get acquainted and schedule an appointment. You can reach me by mail: p.italiaander@pincvision.com, or telephone +31(0)88-4321815.

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28 Jul 2022 at 3:56 pm
4 min
Published by:
Peter Italiaander
Sr. Business Development & Customs Manager
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