Several elements are involved in making the transition to DMS 4.1. This includes:
- Check of current situation (processes, flows, authorizations, responsibilities)
- Impact analysis on DMS 4.1
- Functional and IT Requirements
- Selection of Customs automation software (provider)
- Capacity and expertise
In this article I will tell you more about Functional and IT requirements.
Functional and IT requirements - DMS 4.1.
Most of the current GPA declarers have been working with the current systems and interfaces for the GPA process for some time. In general, the current GPA processes are set up as a customized process by using customized Duty Management or ERP systems with specific interfaces, rulings, expensive customizations, workarounds and process interruptions that have arisen over the years. In recent years, the GPA process has also changed slightly with new requirements.
The current set up (mostly performed by former employees or external consultants) could be a black box for current key users. In the best case scenario, all functional requirements and user manuals have been updated and shared with the involved customs employees. Looking at the functional requirements and upcoming DMS changes, now is the perfect time to rethink the functional requirements of future DMS software. Therefore you need to understand the results of the impact analyzes performed and the functional requirements from the organization. For example, which scenario(s) need to be implemented, which customs procedures fall within the scope of DMS and what are the requirements for a fully automated process (resources have become rare), including an automated workflow leading to an efficient and managed process? Current users are already aware of the current functionalities they need to run the process. Although the current GPA process will completely change, from a user perspective, key users know the best features of the current software that they need.
Gather this information and requirements to prepare the selection of the best suitable software (provider). Furthermore, you need your IT department to align with the current IT policy regarding data sharing (protocols), the type of interfaces available and IT support during the project and Go Live. Also ask about the planned changes of migrations (internal systems) that may affect customs data and interfaces required for DMS. Ensure (if not previously done) that IT management is engaged to support your customs department with the DMS implementation and that you can rely on support to ensure the continuity of your customs processes and business flows.
In next month's article I will outline the selection of customs automation software (provider).
Keep your DMS migration in control with Pincvision
Pincvision has a data monitoring process available in which we have integrated the upcoming DMS processes. Our customer dashboards are up-to-date and together we ensure that you remain in control! Would you first like to know what impact the transition to DMS has on your current processes? The outcome of our DMS Scan tells you exactly where you stand and what you have to do. Of course we are happy to help you to make the migration as smooth as possible.
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