Blog | Update 4 - Preparations DMS 4.1

Several elements are involved in making the transition to DMS 4.1. This includes:

• Check of current situation (processes, flows, authorizations, responsibilities)
• Impact analysis on DMS 4.1
• Functional and IT Requirements
• Selection of Customs automation software (provider)
• Capacity and expertise
• Budget

In this article I will tell you more about choosing Customs Automation software (provider).

After you have gone through the previous steps and have a good understanding of the current processes, impact and requirements, you can start selecting the desired Customs automation in preparation for the migration to DMS.

Align all functional stakeholders

Customs automation software is offered in different ways, the best way to select software is to align the functional stakeholders for the use of the software, IT stakeholders for the IT components and Management or Sourcing for the required budget. There are many IT components, such as the technical architecture used, interface formats, protocols (to share data) and hosting of the software. The functional part of the automation (user interface, modules and workflows) needs to be assessed by key users and subject matter experts.

In the cloud or on-premise?

It is also relevant to check whether the software offered is future-proof, is state of the art and how maintenance is organized. Many software vendors offer software in the cloud as a standard solution, which generally leads to manageable costs at maintenance, support and service level. With custom software and on-premise solutions, the costs for multiple components will naturally increase in general.

No resources or expertise? Engage a service provider!

Another option to consider is engaging a service provider that can take over (part of) the operational execution and IT components in a complete or hybrid outsourcing service model. This is recommended if your organization does not have the resources and/or expertise to guide the migration to DMS. External consultants can help with the implementation, but realize that the operational process must also be executed and monitored after the launch.

When the requirements are clear, it’s time to select a vendor, starting with a short list. Dutch Customs has published a list with software providers (in Dutch).

During initial contacts, ensure that software vendors have the support modules you need. Check in the specific DMS of the case procedures (IIAA) is available as standard, if applicable for your organization. Other criteria for selecting a provider are diverse and may be part of your company policy. For continuity and future expansion, it's important to explore the possibilities for additional customs & trade solutions and existing interfaces, for example with SAP. Check the footprint of the selected provider and see whether there are sufficient (financial) permissions and resources to develop the software applications offered.

Finally it’s time to ask for a quotation, I will tell you more about this topic in the next article.

Keep your DMS migration in control with Pincvision

Pincvision has a data monitoring process available in which we have integrated the upcoming DMS processes. Our customer dashboards are up-to-date and together we ensure that you remain in control! Would you first like to know what impact the transition to DMS has on your current processes? The outcome of our DMS Scan tells you exactly where you stand and what you have to do. Of course we are happy to help you to make the migration as smooth as possible.

Would you like to know more about this? Then let's get acquainted and schedule an appointment. You can reach me by mail: p.italiaander@pincvision.com, or telephone +31(0)88-4321815.

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