Export declarations

Stay in control of your export processes, and the risks that come with them

When your goods leave the European Union, no customs debt arises. But that doesn’t mean you’re risk-free.

Most export flows are invoiced with 0% VAT. This means that as an exporter, you must prove to the Dutch Tax Authority that the goods have actually left the EU. Without sufficient proof of exit, you risk additional VAT assessments and penalties.

In addition, export declarations often include non-fiscal requirements related to Safety, Health, Economy and Environment (VGEM). These may seem like formalities, but they often require extra attention and coordination across departments within your organization.

Types of export declarations

In the Netherlands, there are several ways to file your export declaration, including:

• Standard (full) export declaration
• Pre-declaration
• Temporary export
• Re-export: e.g. export from bonded warehouse to non-EU member state, followed by transit

Each procedure comes with its own set of requirements and risks. Managing this internally can be complex and resource-intensive.

What if you could simplify all of it?

At Pincvision, we help companies streamline and automate their export declaration process. Whether you manage large volumes of outbound shipments or deal with complex flows involving re-exports, bonded warehouses, multiple or no authorizations. We offer a scalable RegTech solution that fits your business.

We have joined forces with software partner AEB to deliver a future-proof export module, seamlessly integrated into your ERP system (e.g. SAP, Oracle and Microsoft) and supported by our team of customs compliance experts.

What you can expect:

✅ Outsourcing options under your own permits or under Pincvision’s
✅ Guidance on authorizations, including application support
✅ End-to-end process visibility via real-time dashboards and reports
✅ Support in building your export dossiers and maintaining proof of exit
✅ Proactive monitoring of fiscal and non-fiscal (VGEM) compliance requirements
✅ On-demand access to a team of declarants and compliance professionals
✅ Fully scalable support tailored to your export operation.

“We help you reduce risk, improve compliance, and simplify your export declarations. Every step of the way.”

Please note:
We do not provide services for goods that are prohibited or carry exceptionally high-risk profiles. For export outsourcing services, we offer Direct Representation (for EU-customers).

Centralised Clearance Export (CCE) – Coming in 2026

Starting in 2026, companies will be able to file export declarations in the Netherlands for goods that physically leave other EU member states.

Through Centralised Clearance Export (CCE), declarations are submitted to Dutch Customs (Supervising Office - CSO), while goods are presented at another EU Customs office (Presentation Office -CPO) for local controls.

Pincvision supports the implementation and application of CCE, when the CSO is located in the Netherlands, Germany and Belgium. We're actively involved in the Dutch national customs consultation group (ODB).

Want to know if this could benefit your organization?

Get in touch. We’re happy to advise.

Ready to improve your export process?

Whether you're goal is to improve compliance, reduce risk or free up internal capacity. We're here to help.
Schedule a meeting with one of our export specialists, or fill in the form below and we’ll contact you shortly.