Import Declarations

Stay compliant. Stay in control. Without overloading your team

Importing goods into the Netherlands comes with strict customs obligations. Whether you're using the standard import procedure or the simplified DMS 4.1 procedure, you'll need the right customs authorizations, a compliant administration, and high-quality data. All while keeping your goods moving.

Types of import procedures

There are various customs procedures available in the Netherlands, including:

• Standard procedure (DMS 4.0): Standard, temporary or pre-import declarations, placing goods under customs procedures
• Simplified procedure (DMS 4.1): Available under IIAA authorization with AEO requirements and bonded warehouse facilities. Presentation notification and supplementary declarations
• Special rules for e-commerce via DECO (Douane E-commerce)

Each option comes with specific conditions and regulatory requirements. Navigating them takes time, capacity and up-to-date knowledge. Something many businesses struggle with internally.

Do you work under one or more of the following authorizations?

• Entry in the Declarant’s Records (EDR. In Dutch known as IIAA)
• Bonded Warehouse
• Transit (NCTS)
• Authorized Consignor / Consignee

Then you know how demanding it is to keep everything aligned: declarations, permits, audit trails, and internal controls. Especially under DMS 4.1.

That’s where we come in

At Pincvision, we offer a fully integrated customs import solution for companies that want to automate and streamline their DMS process, with complete support for implementation, automation, compliance, operations, and permit management.

Build on the platform of our software partner AEB, we deliver a robust RegTech solution that allows you to handle your import declarations electronically, with full support from customs specialists.

What sets us apart is our unique combination of automation, in-depth knowledge of the Dutch regulations, and on-demand operational support. Whether you want to automate or outsource your activities, or strengthen specific parts of your customs operation, we adapt to your situation.

What you can expect from working with us

✅ A scalable customs solution tailored to your import volumes and setup
✅ Support with permit maintenance, compliance monitoring and AEO readiness
✅ Setup, automation, validation, and management of your bonded warehouse or IIAA administration
✅ End-to-end support for your DMS procedures
✅ Real-time visibility into your declarations and goods flows
✅ Seamless integration with your ERP system (e.g. SAP, Oracle and Microsoft)
✅ On-demand access to a team of declarants, auditors and project leads
✅ Outsourcing under your own permits and/or Pincvision’s permits
✅ Transparent pricing, no hidden fees.

We also maintain a strong relationship with Dutch Customs and actively participate in national consultation groups to represent the interests of permit holders across the industry.

Please note:
We do not provide services for goods that are prohibited or carry exceptionally high-risk profiles. For import outsourcing services, we prefer to operate under Direct Representation, using the customer’s financial guarantee.

Need help selecting the right import setup?

Not sure whether the standard or simplified procedure fits your needs? Our quick scan gives you a full evaluation of your current customs landscape and shows exactly what you need to do to stay compliant under DMS.

Future-ready: Centralised Clearance Import (CCI)

As of 2026, companies will be able to declare goods for other EU member states directly from the Netherlands. Through Centralised Clearance (CCI), your declaration is filed with Dutch Customs Supervising Office (CSO), while the goods are presented at another EU Customs Presentation Office (CPO).

Pincvision supports the implementation of CCI when the Customs Supervising Office (CSO) is based in the Netherlands, Germany, or Belgium. We are also actively involved in the national customs consultation group (ODB) in the Netherlands, ensuring close alignment with local developments. Want to explore the benefits of CCI for your business? We’d be happy to advise.

Ready to take control of your import declarations?

More than 50 international companies (from SMEs to multinationals) already rely on our customs solutions. Whether you operate in automotive, electronics, chemicals, or any other industry, we speak your customs language.

Whether you want to automate, outsource, optimize, or prepare for future requirements. We’re here to help. Schedule an online meeting for tailored advice on your DMS approach, or submit your question via the form below. You’ll hear from us within 24 hours!