From GPA to DMS: What preparations can you make?

In my last update about the transition from GPA to DMS, "Additional scenario DMS for GPA declarants" you could read about the different scenarios for the migration from GPA to DMS. The specifications (Message Implementation Guide 1.0) are currently being finalized so that the software vendors can finally build a design starting in April. You can read in this article how you can make preparations as a GPA declarant.

Letter to directors of declarants

The boards of directors of the current GPA declarants will soon receive a letter of Dutch Customs to inform them that all declarants must be migrated to DMS by January 1, 2023. This letter sends a signal to the management of GPA declarants that resources and capacity should be made available to facilitate this migration.

Deadline DMS

The deadline has been adjusted from July 1, 2022 to January 1, 2023. At this time, postponement of this deadline is not expected, despite the fact that the schedule will be challenging for software vendors and declarants. For the time being, this means that current declaration processes will stop as of January 1, 2023. From that date, DMS will be the new declaration system for all Dutch customs declarations.

Further communication Customs

Within a few weeks, an information kit will also be sent to the current contacts of the GPA declarants (IIAA permit holders) with a detailed explanation. This information will also refer to a webinar by Customs on Wednesday April 21. Please mark this date on your calendar!

The website of Customs will be updated and Customs is setting up a group of employees to answer questions of the business community regarding the transition to DMS.

Choice of DMS scenarios

GPA declarants have until July 1, 2021, to communicate the final choice of the DMS scenarios to Customs and with these choices Customs can prepare a migration planning. In principle, there will be no more visits by Customs in the May-June period, but companies can always send out requests if they wish.

Stock administration (Audit File Logistics)

With respect to stock administration, there is a Proof of Concept and testing is currently being done from the working group through April. In principle, it is expected that suppliers will be able to show/supply the stock movement on request from the current stock administration system.

In a later phase, the standard for the Audit File will be defined and eventually it will be obligatory for declarants who make use of the chain regulation.

What actions can you take?

Based on the above, I recommend that you to keep an eye on the communication from Customs in a timely manner and take the necessary actions to prepare for DMS. Do you need help with this? Pincvision can perform an impact analysis for you with a DMS scan. We will map the current GPA processes and make an inventory of the possibilities and desired approach for the migration to DMS. We can also relieve you from an operational and customs management perspective, during this intensive period.

Have you become interested? Please contact me, Peter Italiaander, Sr. Business Development & Customs Manager, for an appointment without obligations via or +31(0)6-83216125.

Read more articles written by Peter about GPA and DMS:

26 Mar 2021 at 12:00 am
3 min
Published by:
Peter Italiaander
Head of Customs & Trade Affairs
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