Foreign VAT refunds
Is your company incurring expenses abroad where the company does not hold a VAT Registration? If so, you might be entitled to (partly) reclaim the VAT paid abroad.
Reclaiming VAT paid abroad is a rather complex and burdensome process, and one that is not always profitable to carry out internally. With Pincvision, it is worth the effort. We work on a 'no cure, no pay' basis, and only invoice you for our services when you have actually received the VAT refund from the foreign tax administration. So for you, no costs without benefits.
Procedure
The procedure involved in submitting a EU VAT refund claim for example for companies that are based in the Netherlands includes the following highlevel steps:
- At the time you book an invoice containing foreign VAT into your accounts, set this invoice aside immediately and make a scanned copy of it. You can file the original invoice in your records.
- Send the scanned copies of the invoices showing foreign VAT to Pincvision on a periodic basis (for example, once every quarter).
- Pincvision evaluates if the invoices satisfy the (statutory) requirements and determines whether or not the VAT paid qualifies for a refund.
- Pincvision prepares the electronic refund request (if the respective thresholds are met) and submits these on your behalf through the Dutch portal (company's home country)
- Pincvision monitors the authorities’ processing times.
- As soon as the authority in question refunds the VAT amount, Pincvision will transfer this payment to your company (where it is possible to receive the refund on your behalf), deducting the agreed commission amount. In countries where you will receive the refund directly, we will invoice you the agreed commission fee when you have informed us that you have received the refund in your bankaccount.
Our rates
| € 500 or less | 20% |
| € 500 to € 5.000 | 15% |
| € 5.000 to € 10.000 | 10% |
| € 10.000 or more | To be determined |
We also offer the reclaim services to companies established outside the EU (where VAT reclaim is possible), the procedure will however differ from what is outlined above.
Interested in learning more about our approach to reclaim your foreign VAT efficiently?
